Venue Sourcing

Our venue sourcing services help large organisations to place meetings and events into the right place, at the right price, through our configured technology and venue innovation.

Our venue sourcing services help large organisations to place meetings and events into the right place, at the right price, through our configured technology and venue innovation.

Our international team of venue sourcing consultants are experts in finding the right venues for the full range of corporate meetings and events. We achieve an average saving of 32% for our clients through enhanced negotiation, leveraged spend and strong supplier relations.

Creating efficiencies by outsourcing venue finding frees up event planners' time from non-complex tasks to allow them to focus on a more strategic service to stakeholders.

Your team will be at the forefront of venue innovation with new, unique, and unusual venue openings, industry news and a calendar of networking and exclusive preview events.

What is venue sourcing?

 

From the famous and familiar to the latest and most creative spaces, our consultants will find the venue that’s exactly right for you, your delegates and your event. We conduct regular site visits, market research and supplier engagement activities, and attend industry showcases. And because we lead the market in global spend each year, we have the leverage – and the knowledge – to obtain the best possible dates and prices.

Bookings are sourced and managed through our online portal; guests can access their own information, and rotational housing ensures minimum void periods.

Mitigating risk by securing the most beneficial terms and conditions for you, our team controls cancellation terms and, if necessary, will support the resale of space through our network of clients.

Our consultants will save you time by organising and planning detailed itineraries for site visits and, where appropriate, accompany you to provide support on-site. With experienced eyes, we’ll spot even the finest detail and can provide advice and support on how the location can be used to best benefit your activity programme.

We have developed a suite of dynamic reporting mechanisms that create detailed dashboards to highlight key information, and make informed recommendations.

Your teams will benefit from regular, insightful overviews of the market, venue trends and thought-leadership, through face-to-face meetings, reports and digital communications.

Follow us on Instagram

LET'S TALK

Grass Roots operate from key locations in London, New York, Dusseldorf, Zurich and Singapore.

To find out more about how to improve the performance of your meetings and events, contact us for an exploratory conversation.